This privacy policy applies between you, the User of this Website and Madeleine Rose, the owner and provider of this Website. Madeleine Rose takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website.

This policy should be read in conjunction with our Website Usage Policy.

    1. Definitions and interpretation

1.1 In this privacy policy, the following definitions are used:

“Madeleine Rose Photography/We/Us/Our” Madeleine Rose, an individual based in England;
“Our Site” means this website,;
“User or you” any third party that accesses the Website and is not either (i) employed by Madeleine Rose and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Madeleine Rose and accessing the Website in connection with the provision of such services;
“Data” collectively all information that you submit to Madeleine Rose via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;
“Cookies” a small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies);
“GDPR” the General Data Protection Regulation (EU) 2016/679;

1.2 In this privacy policy, unless the context requires a different interpretation: the singular includes the plural and vice versa; references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy; reference to a person includes firms, companies, government entities, trusts and partnerships; “including” is understood to mean “including without limitation”; reference to any statutory provision includes any modification or amendment of it; the headings and subheadings do not form part of this privacy policy.

    1. How we collect Data

2.1 We collect Data in the following ways: data is given to us by you; and data is collected automatically.

    1. Data given to us by you

3.1 We may collect the following Data in accordance with this privacy policy, which includes personal Data, from you: name email addresses postal address telephone numbers social media name shoot dates and locations and details emergency contact information any other information relevant to services we offer

    1. Data that is collected automatically

4.1 To the extent that you access this Website, we will collect your Data automatically, for example: generalised geo-location data operating system and browser type domain name requested server log details browser language when you visit the this Website application version, platform and settings URL of the website you visited before browsing to our this Website URLs of the pages you visited on our this Website time you spent on each page visited IP address used to connect your computer or mobile device to the internet other information about your use of and actions on our this Website

    1. Our use of Data

5.1 Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using this Website. Specifically, Data may be used by us in accordance with this privacy policy for the following reasons: to respond to enquiries and to fulfil bookings made by you to publish submitted testimonials about our service to send marketing information about relevant offers and services to segment our marketing mailing lists based on user preferences to compile reports for internal data analysis to market our services to new clients more effectively to improve the experience of using this Website and services to meet our legal obligations, and for establishing, exercising or defending our legal rights.

5.2 For the delivery of direct marketing to you via email, we’ll need your consent, whether via an opt-in or soft-opt-in: soft opt-in consent is a specific type of consent which applies when you have previously engaged with us (for example, you contact us to ask us for more details about a particular product/service, and we are marketing similar products/services). Under “soft opt-in” consent, we will take your consent as given unless you opt-out. for other types of e-marketing, we are required to obtain your explicit consent; that is, you need to take positive and affirmative action when consenting by, for example, checking a tick box that we’ll provide.

5.3 We may use your Data to show you adverts for Madeleine Rose Photography and other content on other websites. If you do not want us to use your data to show you adverts for Madeleine Rose Photography and other content on other websites, please turn off the relevant cookies (please refer to the section headed “Cookies” below).

    1. Who we share Data with

6.1 We will not sell, rent, or otherwise share your information with any third party outside of our organisation except as reasonably necessary to provide products, materials, or services to you, or when we believe release is appropriate to comply with the law, enforce this Website policies, or protect ours or others’ rights, property, or safety.

6.2 We may share your Data with the following groups of people for the following reasons: our employees, agents and/or professional advisors – for the efficient administration of enquiries and bookings; third party service providers who provide services to us which require the processing of personal data – for the efficient administration of enquiries and bookings; in each case, in accordance with this privacy policy.

6.3 By continuing to use any of this Website or services you explicitly agree with our sharing of your data with these trusted third party services. If you disagree (see ‘Your Rights’) you may not be able to use this Website or services.

    1. Keeping Data secure

7.1 We will use technical and organisational measures to safeguard your Data and store your Data on secure servers. Technical and organisational measures include measures to deal with any suspected data breach.

7.2 If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this email address: [email protected].

7.3 If you want detailed information on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit Get Safe Online is supported by HM Government and leading businesses.

    1. Data retention

8.1 Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the Data be deleted.

8.2 Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.

    1. Your rights

9.1 You have the following rights in relation to your Data: Right to access – the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is “manifestly unfounded or excessive.” Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why. Right to correct – the right to have your Data rectified if it is inaccurate or incomplete. Right to erase – the right to request that we delete or remove your Data from our systems. Right to restrict our use of your Data – the right to “block” us from using your Data or limit the way in which we can use it. Right to data portability – the right to request that we move, copy or transfer your Data. Right to object – the right to object to our use of your Data including where we use it for our legitimate interests.

9.2 To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this email address: [email protected].

9.3 It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.

    1. Links to other websites

10.1 This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

    1. Embedded Media from other websites

11.1 Articles on this Website may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

    1. Cookies

12.1 this Website uses Cookies to improve your experience and our range of services. We carefully choose these Cookies and have taken steps to ensure that your privacy is protected and respected at all times.

12.2 All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.

12.3 The third-party services that may create cookies are:

  • Google Analytics
  • Gravity Forms
  • NextGEN Pro Ecommerce

12.4 You have the right to choose whether or not to accept cookies and if you do not accept them you may not be able to use the full functionality of this Website. You can find more information about how to manage and remove cookies at or by visiting the websites relevant to the browser you are using.

12.5 You can choose to delete Cookies at any time; however you may lose any information that enables you to access this Website more quickly and efficiently including, but not limited to, personalisation settings.

    1. General

13.1 You may not transfer any of your rights under this privacy policy to any other person.

13.2 If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.

13.3 Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.

13.4 This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.

    1. Changes to this Privacy Policy

14.1 Madeleine Rose Photography reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on this Website and you are deemed to have accepted the terms of the privacy policy on your first use of this Website following the alterations.

By continuing to use this Website and/or book sessions with us you accept the terms of this Privacy Policy unless you notify us otherwise in writing. You may contact Madeleine Rose Photography anytime by email at [email protected].

12 APRIL 2020